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Advisor - Accounts Payable (Hybrid)

Job ID:
R13965
Full Time/Part Time:
Full Time
Location:
Support Office - Ontario - 5015 Spectrum Way, Suite 600, Mississauga, ON L4W 0E4
Date Posted:
Oct 31, 2024
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Description

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

This is a Hybrid role with the expectation to be in the office up to 3 days a week.
 

Mission:

Reporting to the Manager – Accounts Payable, the Advisor - Accounts Payable is responsible for all Accounts Payable tasks including but not limited to; entering Operating and Capital invoices into the financial system (Workday) for payment; electronically reviewing and routing invoices to appropriate individuals for coding and approval through the OCR (Ascend) software; resolve invoice to PO match discrepancies, provide support for sites and support office including all aspects of invoice processing, payment reconciliation.

Key Outcomes:

  • Support and train both site and support office colleagues with Accounts Payable processes and deadlines.

  • Demonstrate exemplary customer service.

  • Develop and maintain strong and healthy relationships with internal and external customers.

  • Timely and accurate processing of all Accounts Payable tasks.

  • Timely and accurate responses to all vendor, site and internal inquiries

  • Ensure all policies and procedures are followed in compliance with internal controls.

  • Review processes, identify improvements and support implementation of changes.

  • Maintain documented working instructions of processes.

Key Responsibilities:

  • Review and route invoices electronically to sites and support office for coding and approval through Ascend OCR Software

  • Resolve invoice to PO match discrepancies.

  • Match Capital invoices to PO and collaborate with Site and Support Office department managers to resolve any discrepancies and errors.

  • Enter Support Office invoices into Workday for payment processing.

  • Ensure all data is entered accurately in a timely manner to meet month end and weekly settlement run deadlines.

  • Support site inquiries by reviewing and resolving support tickets in SysAid ticket system.

  • Monitor and respond timely to AP email inbox inquiries from suppliers.

  • Provide timely resolution to sites/suppliers regarding outstanding invoices and payment detail inquiries.

  • Preparing and processing electronic invoice coding uploads

  • Site Petty Cash review and entry to Workday for replenishment

  • Review, validate and update changes to Supplier Data in Workday

  • Distribute weekly cheque run for delivery to multiple site locations.

  • Participate in remote training sessions and development of process documents for AP processes.

  • Complete expense report audits

  • Other duties and ad hoc requests as assigned.

Required Education, Credentials and Experience:

  • Business Administration diploma

  • Previous experience working in Accounts Payable is considered an asset.

  • Experience using Workday, Yardi or large-scale finance system is considered an asset.

  • Highly organized and detail oriented with excellent multi-tasking and problem-solving skills. 

  • Excellent communication, interpersonal and client services skills

  • Experience in a mid- to large-size company preferred.

  • Enthusiasm for change and developing process improvements

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request. 

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